I am always getting phone calls from the field, I have to go to jobsites almost daily, I have constant meetings (usually outside my office), and I have members on my project team always coming to my desk with questions, requests, new tasks, etc. The biggest issue is constant interruption. Project management is project management – mine just has a construction theme. Most of my job can be broken down into these areas. Each card is an action and I try to "close the loop" on each card, per GTD philosophy. I started carrying a "hipster PDA" with me (notecards held together with a binder clip) to take notes on. Every time a paper goes in a folder, I make an associated card on my board so I never have to worry about what's in my file folders. I have file folders (literal paper ones) with the same labels as my lists for any papers with actions associated with them (which is a lot we are not yet a paperless industry). I make sure every action email is turned into a task on Trello and every non-action email is either deleted or saved for reference in a general folder with the project name on it. I have to use outlook for email ( sigh) so I have contacts that are "Send to Trello" for each job, which makes a card on my white board to sort. On every board I have a "white board" which is basically my inbox.
I basically use the GTD system for my lists. Most are "in-progress" projects while some are projects I'm bidding or that are in pre-construction. The biggest downside is that the construction industry office setting is usually "behind the times" technologically and is very slow to adapt new practices (my company is on the cutting edge in that they threw out their fax machines), so it's hard to get my teams to collaborate on Trello. It works very well for a construction project management application. Do tell us a little more about what's working/not working, what lists you use, etc. I'm really interested in hearing more about how you use Trello in construction. If not, you can bookmark them in your browser, like this: that helps. If you have paid Trello, you can save your searches.You can also search by label, list name, etc.: "list:TODO label:red" For example, search is:open" gives you all open cards assigned to you.
Use Search to get your "list of all cards assigned to me".For example, you can tell ButlerBot "When a card is added to "TODO" list, assign to myself". Use ButlerBot to automatically assign yourself and/or add labels (just add "butlerbot" as a member, and he'll show you how).Also, consider a "Waiting" label so that you can easily see cards that are waiting on somebody else (ie a customer to decide on something)
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